Viewing Event Details
By selecting an Event Title/Name from any of the List – View Formats or the Grid
View Format, you will be navigated to the View Event Details screen. On
the Event details screen you will see the information outlined below. If
you need help throughout the Calendar, please click on the “Help” icon in the
upper right hand corner to display in-context help for that “View
Screen”. Also, use the “Print” icon in order to easily print the contents
of the current page being displayed.
Use the top navigation areas to:
Select a New Display Format:
Options include Date - List View, Category - List View, Location - List View, Summary - List View and Grid Format. Select a new value from the drop-down list to automatically
navigate to that Calendar View format.
Quick Search Icons: Options include Day, Week, Month and
Year Icons. Click on any of these graphic icons in order to view the
events for the current day, week, month or year. You will stay within the
View format that you have chosen but the date range of events included in the
view will be based off the icon selection for day, week, month or year.
Other Search Options Available on the Left Hand Search Navigation Area
Calendar Grid: There are various options within the Calendar Grid
included on the Event Details View.
Month Selectors: Navigate to the next and previous
month’s events by using the right and left arrow selectors beside the current
month. If you select an arrow to the right of the month/year displayed, it will
navigate the grid to the next month and change the events displayed in the list
on the right to the new month’s events. If you select an arrow to the
left of the month/year displayed, it will navigate the grid to the previous
month and change the events displayed accordingly.
View the Date List for all events in a specific week of the month, by
clicking on the arrow to the left of a particular week. If you select an arrow
beside of a particular week, then the week will highlight and the corresponding
events will display in the list on the right hand side of the screen.
Day Selectors: Click on any day within the month
grid displayed in order to view the Date List for that day of the month. If you
select one of the “dates” within the grid, it will highlight that day on the
Calendar grid and display the list of events corresponding for that date on the
right hand side of the screen.
Display Month: Use this drop-down in order to quick select the
month that you would like to view. All twelve months of the year are
displayed and once selected, you will be automatically navigated to the month
selected for viewing all events for that particular month.
Advanced Search Options Include:
- Date Range: Use these drop-downs in order to select a
start and end date in order to refine the events that are displayed in your
results area to the right.
- Date Range/Time Range: Use these drop-downs in order to select a range of days and a range of time in order to refine the events that are displayed in your results area to the right.
*PLEASE NOTE: Date Range/Time Range searching may be disabled for the calendar search options. If you do not see the drop-down selection boxes for Date Range and Time Range, then the feature was disabled for this calendar.
Category(s): Use this drop-down in order to select a
single Category of events to view. You can also select to View All
Categories or to “Select Multiple” which will open a pop-up window where you
can check those Category(s) and Subcategory(s) of interest to you as part of
your search. If multiple Category(s) and Subcategory(s) have been selected to
view, you can use the "View" option located next to the Category title to view
all the Category(s) and Subcategory(s) that have been selected. *PLEASE NOTE: Category searching may be disabled for the calendar search options. If you do not see a category drop-down selection box, then the feature was disabled for this calendar.
Use this drop-down in order to select a single Location of events to
view. You can also select to View All Locations or to “Select Multiple”
which will open a pop-up window where you can check those Locations of interest
to you as part of your search. If multiple Locations have been selected to
view, you can use the "View" option located next to the Location title to view
all the Locations that have been selected. *PLEASE NOTE: Location searching may be disabled for the calendar search options. If you do not see a location drop-down selection box, then the feature was disabled for this calendar.
Keywords: Use this text area to enter in a list of
keywords as comma separated values. The maximum number of characters that
can be entered in this keyword field is 50 characters. If multiple Keywords
have been entered as comma separated values, you can use the "View" option
located next to the Keyword title to view all the Keywords that have been
entered. *PLEASE NOTE: Keyword searching may be disabled for the calendar search options. If you do not see a keyword search text box, then the feature was disabled for this calendar.
Once you have selected your search criteria and hit the “Submit” link, the
selected search will be initiated and the resulting events that match the
selected criteria will display in the list on the right of your screen.
If there are no events found that match the search criteria, then a message is
displayed and will inform you to “There were no events found matching your
search criteria. Please search again”. You can choose to refresh the current
Calendar view and start a new search by clicking on the "New Search" link located
next to the Advanced Search Title.
Display Month: Use this drop-down in order to quick
select the month that you would like to view. All twelve months of the
year are displayed and once selected, you will be automatically navigated to
the month selected for viewing all events for that particular month.
Viewing Event Details
The following event details are display in the right hand area of the
Name of the event that was added by the event administrator.
The Start Date and Start Time of the event is displayed. If an event has
an End Date and End Time, then they will be displayed as well. All Day
events will display “All Day” within the Start Time area. If an event is
scheduled to recur, then the recurring schedule will be displayed as well.
A description of the event will be displayed.
If a contact is available for the event, then the details for the contact will
be displayed. Contact information that may display includes:
Contact Name, Phone and Email.
The location or location(s) where the event will
take place will be displayed. Location information may include the
Building and Room Number information as well as the specific address for the
location. If a View Map link appears as a
hypertext link, then it can be selected in
order to navigate to a mapping tool
(possible mapping tools that may be linked
include MapQuest, Google Maps or Microsoft
An image may be displayed on this page for graphic representation of the event.
Attachments for this Event: Attached files may be displayed and reviewed by
clicking on the title of the attachment.
Additional Details – There may be additional details that display in
this section of the event details screen. Four custom fields can be created by
the event owner.
If registration is enabled for an event, then the following registration details may also display:
- Registration Deadline - If a specific deadline does not display, then the deadline is the start date/time of the event.
- Event Cost - If there is a cost associated with registering for an event then it will be listed. If an event is a series (multiple occurrence date(s)/time(s)), then it is possible for the cost to be applied at either the entire series level (if mandatory series registration is being enforced) or at the occurrence level. The total that is owed to complete registration will be displayed on the registration form after the event dates/times have all been selected.
- Number of Registration Spaces
Remaining - If a limit has been set
for the number of spaces available for
registration for the event, then that number
will display on this screen. Once the
available spaces have been filled, then an
alternate message will display that there
are no remaining spaces available for this
event. It is possible for additional
spaces to sometimes be added to events.
If you are interested in the event, use the
event contact information in order to notify
the event owner or to ask any questions.
Other Actions from the Event Details Screen
Some of these features may not be enabled depending on the Calendar Administrator's
Selecting this link will take you back to your previous Event View List.
Add to My Calendar:
Selecting this link will take you to an informational screen that explains how
to easily add this event to your personal calendar.
Email a Friend: Selecting this link allows you to send an
email, containing Event Details and a hypertextlink to navigate directly to the Event Details, to one or more recipients. Insert semicolons between multiple recipient addresses.
Notify Me: Selecting this link will allow you to enter your email address in order to be added to an event modification subscription list.
Remind Me: Selecting this link will allow you to enter either your email address or your cell phone number and carrier, in order to be added to an event reminder list. You will have the option to select the timeframe prior to the event when you would like to receive your reminder notice.
*PLEASE NOTE: Some cellular carriers will split SMS messages into two parts. This does not mean that two messages are being sent for the same event, it simply means that the carrier treats the SMS as a continuation from the previous message. Individuals are responsible for all costs incurred with SMS messaging.
Register: Selecting this link will allow you to complete an interactive registration request form for the event. Complete the form and click SUBMIT to send your registration request to the event administrator. You will receive a follow-up email once your registration request has been processed and the follow-up email will inform you that you have either been approved or denied for the event registration.
The Calendar exports event details in the iCalendar (iCal) industry standard
format so that you can export any event from the Calendar to another application
such as Outlook, Lotus Notes, Palm Desktop, or any other calendaring program
that supports the iCal standard.